Food Service Contract for Emergency Shelter and Housing Programs

Bid Due Date: December 12, 2025, by 5:00 PM (PST) Bid Opening: November 14, 2025 Period of Performance: January 1, 2026 – December 31, 2026

I. Overview

The Salvation Army Seattle Social Services invites sealed bids from qualified food-service vendors to provide and deliver hot and sack meals to multiple shelter and housing sites throughout King County, Washington. The successful bidder will enter a firm fixed-price contract in accordance with 2 CFR 200.320(c) and The Salvation Army Procurement Policy.

II. Service Locations and Quantities

Site	Address	Meal Requirements
William Booth Center	811 Maynard Ave S, Seattle, WA 98134	3 hot meals/day for 144 clients (365 days) + 15 sack lunches/day (365 days)
Harborview Hall Shelter	326 9th Ave, Seattle, WA 98104	2 hot meals/day for 57 clients (365 days) + 17 sack lunches/day (365 days)
SODO Lighthouse Shelter	925 S Horton St, Seattle, WA 98134	2 hot meals/day for 268 clients (365 days)
Haven Heights – Redmond Emergency Housing	16611 NE 80th St, Redmond, WA 98052	2 hot meals + 1 sack lunch/day for 42 clients (180 days), then 66 clients (185 days). Client count may fluctuate.

III. Specifications

All meals must comply with:

• Washington State Retail Food Code (WAC 246-215)
  • Including meeting Certified Food Protection Manager requirements internally
  • Public Health – Seattle & King County Food Protection Program
  • U.S. Department of Agriculture (USDA) and FDA Food Code standards
• Meals must be delivered onsite, maintained at ≥ 135 °F during transport, and ready to serve.
• Contractor must maintain current King County food service permits and comply with all health, labor, and sanitation regulations.
• Contractor provides containers, utensils, and temperature-control equipment needed for safe delivery.
• Delivery schedules will be coordinated individually with each site.

IV. Evaluation Criteria

• Primary: Lowest responsive and responsible bid (total cost).
• Secondary:
  • Food quality
  • History of performance with similar contracts.
• Vendors must provide at least two references for comparable contracts.

V. Submission Requirements

Sealed bids must be clearly labeled: “Food Service IFB – The Salvation Army Seattle Social Services.”

They must include:

• Company name, contact info, and business license number
• Sample menus for hot meals and sack lunches
• Proof of current Public Health – Seattle & King County food-establishment permit
• Completed Debarment and Lobbying Certification

Mail sealed bids to:

The Salvation Army Seattle Social Services

Attn: Procurement Committee P.O. Box 9219 Seattle, WA 98109

Bids must be received by December 12, 2025, at 5:00 PM PST.

Late or incomplete submissions will not be considered.

VI. Timeline

Milestone Dates

Bid Submission Deadline December 12, 2025 (5:00 PM PST)

Bid Evaluation Period December 13 – 17, 2025

Notification of Contract Awardee December 18– 23, 2025

Contract Start Date January 1, 2026

VII. Terms

The contract will be awarded to the lowest responsive and responsible bidder, in compliance with 2 CFR 200.320(c).

The Salvation Army reserves the right to reject any or all bids for documented reasons.

The award is subject to funding availability and compliance with federal and local procurement regulations.

Contact for Questions: David Kauffman, Major – Seattle Social Services Director of Business Email: david.kauffman@usw.salvationarmy.org or Phone: 602.684.1366